JOB DESCRIPTION: tdsbCREATES Project Facilitator

About tdsbCREATES:

tdsbCREATES is a system-wide, grades 1 to 12 celebration of dance, drama, media arts and visual arts culminating in a festival which takes place in April and May 2019 in schools, communities, galleries, and performing arts venues around the city of Toronto. tdsbCREATES is a Celebration of Student Voice, Creative Ideas, and Arts for All. tdsbCREATES is a unique partnership of the Toronto District School Board and the Toronto Arts Council, with administrative support from Prologue to the Performing Arts.

The Position:

Reporting to Prologue’s Executive Director and working collaboratively with the TDSB Program Coordinator and Arts Team, the tdsbCREATES Project Facilitator will support all aspects of the tdsbCREATES project with a special focus on communication and coordination of residency artists and artist mentors.

Responsibilities Include:

  • Coordinating outreach to new and emerging artists and providing individual or group information sessions, as necessary;
  • Coordinating the hiring process for artist educators including scheduling and communications to candidates;
  • Supporting the tdsbCREATES team with the Vulnerable Sector Check process for artists, when necessary;
  • Supporting the collection of artist mentorship and residency content for the tdsbCREATES website;
  • Strengthening external social media presence of artist work in schools; working closely with the TDSB Arts Department and artists to support processes and procedures for ensuring a higher program profile;
  • School and classroom visits during mentorship and residencies to provide on-going support for artists during the project;
  • Collaborate with the TDSB Program Coordinator to coordinate professional development opportunities for artists interested in the project by sharing best practices, supporting classroom engagement and strengthening relationships with educators and school administrators;
  • Assisting Prologue and the TDSB Arts Team with the planning of Artist/Educator Exchange Day for all residency artists and teachers;
  • Developing, distributing and managing artist evaluation process (survey, etc.) and implementation of deeper levels of evaluation related to artists’ tenure, previous experience and specific participation in the project (focus groups/one on one interviews, etc.); and
  • Liaise with the TDSB Arts Team and the Toronto Arts Council to compile information, write and submit the final report on the project to the Toronto Arts Council.
  • Management of the project budget, including invoicing; with support and oversight from Prologue’s Executive Director.
  • Assist the TDSB Art Department with preparing for and supporting during festival events (e.g exhibition and showcase days)


  • Post-secondary degree or diploma in the arts, education or related field.
  • Knowledge and experience in arts education and/or community arts practices within the professional arts community.
  • Familiarity working with teachers, school administrators and school board representatives.
  • Strong communication, organizational and time management skills.
  • Excellent writing skills.
  • Ability to work both independently and collaboratively with multiple stakeholders.
  • Passionate advocate for arts access and creative exploration for all young people.
  • Proficiency in Microsoft Word, Excel, Google Drive including documents and forms, databases and spreadsheets to ensure details and accuracy of all elements of the program.
  • Experience working in classrooms and/or schools in an arts education capacity is an asset.
  • Budgeting and financial management experience considered an asset.
  • Cleared Vulnerable Sector Check (VSC) from Toronto Police Services; or agree to submit VSC.
  • Resident of the City of Toronto.
  • Ability to work flexible hours and occasional evenings and/or weekends as required.

Prologue to the Performing Arts is an equal opportunity employer and supports and values diversity and inclusiveness in the workplace. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Application Deadline: September 9, 2018

Position Details:

This is a contract position starting as soon as possible and continuing until early July 2019; with the possibility of renewal for the 2019-20 program. The standard hours of work for the position will be 20 hours (2.5 days) a week within regular business hours of Monday – Friday, 9:00am – 5:00pm. The position requires some work off-site at schools or meeting locations and occasional evening/or weekend work. The salary for this position is $21.50/hour.

To Apply:

Please submit a cover letter and resume by 5:00pm on Sunday, September 9, 2018 by email only to [email protected]. Please specify ‘Project Facilitator’ in the subject line.